Bilingual Virtual Executive Assistant (Remote)

About the role

Viva is looking for a bilingual virtual executive assistant to support a senior executive at a US or Canadian startup. This full‑time remote position is open to candidates based anywhere in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua. You will combine high‑level administrative support with operational improvements to keep the executive’s day running smoothly.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Develop and refine workflows, create reports, maintain SOPs, and document processes.
• Conduct data analysis to support decision‑making and project coordination.
• Facilitate internal communication and ensure seamless collaboration across teams.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, Account Manager).
• Fluent English (C1 level) – both written and spoken.
• Proven ability to work independently, be proactive, and handle multiple priorities.
• Experience with remote work tools and a strong interest in AI‑enhanced productivity.

Required skills

• Google Workspace
• Slack
• Notion
• AI tools for productivity

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total with regular raises every six months.
• Fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 100 % remote work forever.
• Four‑week paid training and clear growth paths to Senior EA, CSM, or Chief of Staff.