Administrative Assistant – Front Desk & Logistics

About the role

We are looking for an organized Administrative Assistant to manage front‑desk operations, coordinate office logistics and support all departments at our America Free Zone (AFZ) location in Heredia. The role blends visitor reception, supply management and internal coordination to keep the office running smoothly.

Key responsibilities

• Receive and greet visitors, manage business calls and schedule appointments.
• Plan and book travel arrangements for staff.
• Purchase office supplies and ensure timely replenishment.
• Oversee basic office services, coordinate maintenance and facility issues.
• Renew yearly insurance policies and handle related documentation.
• Support recruiting activities and employee engagement events.
• Coordinate training sessions and maintain related records.
• Participate in landlord coordination meetings.

Required profile

• Bilingual Secretary or a Technical Degree in Administration (or equivalent).
• Minimum 3 years experience as an Administrative Assistant or in a related field.
• Intermediate knowledge of Microsoft Office.
• Strong English proficiency (B2+ level) and good communication skills.
• Desired knowledge of import/export regulations and tools.

Required skills

• MS Office

What we offer

• Flexible daily schedule with balanced work‑life integration.
• Free daily lunch.
• Master‑level English classes for global career growth.
• Continuous learning subsidies.
• Sports subsidy and evolving medical health plan.
• Additional Personal Time Off (PTO) as you progress.
• Yearly performance bonus.