Senior Executive Assistant – Marketing & Strategy

About the role

Procore is seeking a Senior Executive Assistant to support its Marketing & Strategy organization. The role focuses on optimizing executive effectiveness through proactive calendar management, travel coordination, and high‑impact project support as the company expands globally.

Key responsibilities

• Manage complex, active executive calendars, prioritize conflicting needs, and anticipate schedule changes.
• Draft executive communications, prepare meeting materials, and respond to correspondence on behalf of leadership.
• Coordinate domestic and international travel itineraries, agendas, and expense reporting.
• Lead planning and logistics for high‑profile events and meetings, including content preparation and follow‑ups.
• Handle confidential special projects and initiatives with discretion and autonomy.
• Facilitate onboarding processes for new hires within the executive organization.
• Communicate professionally with senior leadership, direct reports, external customers, and partners.
• Partner with administrative colleagues to streamline workflows and best practices across the company.

Required profile

• Bachelor’s degree or equivalent practical experience.
• 4+ years of executive‑level administrative support experience.
• 3+ years of hands‑on experience with Google Workspace, Slack, and Concur.
• Fluent written and verbal English for collaboration with US‑based leadership and global stakeholders.
• Exceptional calendar management and organizational abilities.
• Proven discretion handling highly sensitive information.
• Approachable demeanor with strong written and verbal communication skills.
• Flexibility and problem‑solving aptitude in a fast‑paced environment.

Required skills

• Google Workspace
• Slack
• Concur