Senior Executive Assistant – High-Level Executives (C-Level)

About the role

We are looking for a highly experienced Senior Executive Assistant to provide strategic and operational support to C‑Level executives in a fast‑paced, global organization. The successful candidate will act as a trusted partner, handling confidential information with the utmost discretion while ensuring seamless executive operations.

Key responsibilities

• Manage complex, multi‑time‑zone calendars, scheduling priorities and conflicting commitments for senior leaders.
• Serve as liaison between executive leadership and internal/external stakeholders, ensuring timely communication and follow‑up.
• Prepare executives for meetings by coordinating agendas, consolidating updates, and organizing supporting documentation.
• Handle highly sensitive business information with professionalism and integrity.
• Coordinate domestic and international travel, including itineraries, accommodations, visas and last‑minute changes.
• Process expense reports, invoice approvals and reimbursements in line with internal policies.
• Plan and execute executive meetings, board discussions, customer visits and corporate events.
• Consolidate business data, KPIs and strategic initiatives to support decision‑making.
• Develop presentations, reports and dashboards using organizational metrics.
• Track action items, monitor deadlines and proactively follow up on strategic initiatives.
• Identify opportunities to improve support processes and operational efficiency.

Required profile

• Bachelor’s degree in Business Administration, Management, Communications or related field (optional).
• 5+ years of experience supporting C‑Level executives or senior leadership in multinational organizations.
• Proven ability to manage highly complex calendars and coordinate senior leadership priorities.
• Demonstrated discretion in handling confidential and strategic information.
• Strong experience coordinating international travel and executive meetings.

Required skills