School Office Assistant – Secondary

About the role

The Secondary School Office Assistant provides comprehensive clerical and secretarial support to secondary school administrators, serving as the primary point of contact for students, parents, and the public. This position ensures smooth daily operations of the school office and assists with a wide range of administrative tasks.

Key responsibilities

• Manage front‑desk duties, greet visitors, and handle phone inquiries.
• Provide secretarial support to one or more assistant principals, including scheduling meetings, preparing correspondence, and maintaining files.
• Prepare and process statistical reports, requisitions, budget assistance, and financial deposits.
• Maintain student records, attendance logs, and documentation for suspensions, transfers, and expulsions.
• Coordinate school activities such as bus orders and transcript preparation.
• Operate office equipment, including computers, printers, and specialized school software.
• Serve as interim School Office Manager when required.

Required profile

• Strong knowledge of modern office practices, record‑keeping techniques, and school policies.
• Excellent written and verbal communication skills in English.
• Familiarity with state education codes and district procedures.
• Ability to interpret rules, perform basic arithmetic, and follow written and oral instructions.
• Collaborative attitude and ability to work with diverse stakeholders.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Operation of standard office equipment and computer hardware.

What we offer

• Opportunity to work in a dynamic secondary school environment.
• Professional development and exposure to educational administration.