Office Assistant – Administrative Support

About the role

We are looking for a highly organized and proactive Office Assistant to keep daily office operations running smoothly. The role involves managing documents, schedules, communications, and routine administrative tasks while supporting team members.

Key responsibilities

• Provide general administrative support to managers and team members.
• Organize and maintain digital and physical files, records, and databases.
• Handle routine emails, messages, calls, and administrative requests.
• Assist with scheduling meetings, appointments, and team activities.
• Prepare, format, and update reports, spreadsheets, and presentations.
• Perform data entry and verify information for accuracy.
• Coordinate information between internal teams and external contacts.
• Monitor deadlines, tasks, and follow‑ups to ensure timely completion.
• Support invoicing, expenses, orders, and other administrative records as needed.
• Maintain office supplies, equipment, and routine office‑related needs.
• Assist in organizing meetings, events, and internal activities.
• Maintain accurate administrative records and support onboarding processes.

Required profile

• Previous experience in office administration or a similar support role.
• Strong organizational, time‑management, and attention‑to‑detail abilities.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional, reliable, and proactive attitude.
• Reliable internet connection and suitable remote‑work setup when applicable.

Required skills

• Google Workspace
• Microsoft Office