Executive Assistant & Admin

About the role

The Personal Assistant provides high‑level executive, administrative and strategic support to the Managing Director, acting as a trusted partner to enable leadership effectiveness and coordinate key business priorities.

Key responsibilities

• Manage complex calendars, priorities and scheduling across multiple time zones.
• Coordinate leadership meetings, workshops, town halls, corporate events and executive visits.
• Organise domestic and international travel itineraries and logistics.
• Act as liaison between the Managing Director and local, regional and global stakeholders.
• Prepare executive presentations, reports, dashboards and governance materials.

Required profile

• Minimum three years of experience as an Executive or Personal Assistant supporting senior executives.
• Experience working in multinational or matrix organisations.
• Strong stakeholder management, communication skills and ability to maintain confidentiality.
• Flexibility to work occasional outside‑standard hours and travel when required.

Required skills

• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook, Teams).
• Experience with Workday or similar HR/finance digital platforms.
• English (minimum B2) and Spanish language proficiency.

What we offer

• Exposure to executive decision‑making and business strategy.
• Opportunities to collaborate with regional and global stakeholders.
• Continuous learning, professional development and career growth within a leading global port operator.
• A collaborative, inclusive and people‑focused culture.