Virtual Executive Assistant to CEO (Remote)

About the role

Viva is looking for a proactive Virtual Executive Assistant to support its CEO. This full‑time remote position is open to candidates based in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua. You will help streamline the executive’s day‑to‑day operations while contributing to higher‑impact projects.

Key responsibilities

• Manage the CEO’s calendar, inbox, travel arrangements, expenses, and event planning.
• Coordinate meetings, prepare agendas, and take accurate minutes.
• Improve internal workflows, create SOPs, and generate data‑driven reports.
• Document processes, support project execution, and facilitate cross‑team communication.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Customer Service Supervisor, Operations Manager, Trainer).
• Strong written and spoken English (C1 level).
• Demonstrated ability to work independently and handle multiple priorities under pressure.

Required skills

• Proficiency with Google Workspace.
• Experience using Slack.
• Familiarity with Notion.

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary raises every six months.
• Fixed schedule with no overtime, weekends, or on‑call duties.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• Clear growth path to Senior EA, Customer Success Manager, or Chief of Staff.