Administrative Specialist II

About the role

The Administrative Specialist II provides essential support to departmental managers and directors by preparing presentations, correspondence, and reports, and by assisting with event coordination and vendor communications. Working with minimal supervision, the role ensures smooth information flow and efficient office operations.

Key responsibilities

• Draft integrative presentations, handouts, reports, spreadsheets, and graphics with limited guidance.
• Prepare detailed correspondence and confidential documents for staff and managers.
• Coordinate and calendar meetings for directors and their teams.
• Assist in planning and executing small‑scale events.
• Communicate with vendors to resolve basic information requests.
• Maintain department files, labeling, sorting, and ensuring data integrity.
• Operate standard office equipment and manage inventory of supplies and equipment.
• Support ad‑hoc requests from department managers and propose resolutions.

Required profile

• Demonstrates strong organizational and communication skills.
• Shows willingness to learn, adapt to change, and seek feedback.
• Capable of working independently with limited direction.
• Committed to professional development and continuous improvement.

Required skills

• Proficiency with standard office software and databases.
• Experience using office equipment such as email, fax, and copier.
• Ability to create presentations and reports.

What we offer

• Opportunities for professional growth within the department.
• Collaborative environment with supportive senior colleagues.