Executive Assistant II

About the role

The Executive Assistant II provides comprehensive administrative support to senior leaders, ensuring smooth information flow, event coordination, and vendor interactions. Working with minimal supervision, the role blends document preparation, schedule management, and problem‑solving to keep the department operating efficiently.

Key responsibilities

• Create integrative presentations, reports, and detailed correspondence with limited direction.
• Coordinate and calendar meetings for directors and their teams, handling logistics for small‑scale events.
• Assist department managers with standard requests and issue resolution on an ad‑hoc basis.
• Communicate with vendors to address basic information needs and resolve routine matters.
• Maintain department files, inventory, and office supplies in line with budgetary policies.
• Utilize basic office software and databases to retrieve and compile information for reports.

Required profile

• Strong interpersonal skills with a focus on sharing resources and knowledge.
• Receptive to feedback and committed to continuous self‑development.
• Adaptable to change, challenges, and evolving priorities.
• Proactive in identifying improvement opportunities and escalating risks when needed.
• Detail‑oriented with the ability to meet deadlines under limited guidance.

Required skills