Executive Administrative Assistant

About the role

AbbVie is seeking an Executive Administrative Assistant to serve as a strategic partner to the Site General Manager. The role ensures smooth operational flow by coordinating high‑impact activities, handling confidential information, and facilitating communication across site leadership, global teams, and external partners.

Key responsibilities

• Manage and optimize the Site General Manager’s agenda, coordinating local, regional, and global meetings.
• Prepare meeting agendas, briefings, and supporting materials.
• Plan and execute visits of AbbVie global executives, including tours, transportation, lodging, and protocol.
• Arrange travel logistics for leadership, handling reservations, visas, itineraries, and policy compliance.
• Process and follow up on expense reports using corporate tools such as SAP Concur.
• Coordinate invoices, purchase orders, and administrative approvals with relevant departments.
• Provide concierge‑level support to assigned areas, acting as the primary point of contact.
• Collect, report, and manage key metrics for business processes.
• Support the organization of Town Halls, mass communication events, and special site activities.
• Maintain strict confidentiality for business results, strategic decisions, personnel matters, and regulatory data.

Required profile

• Bachelor’s degree in Business Administration, Public Relations, or a related field.
• Minimum of 5 years’ experience in an administrative assistant or executive support role.

Required skills

• Proficiency with SAP Concur or equivalent expense management tools.