Bilingual Executive Assistant

About the role

The Bilingual Executive Assistant is a full‑time hybrid position based in Alajuela. You will provide comprehensive administrative support to senior leadership, handling both English and Spanish communications and ensuring smooth daily operations.

Key responsibilities

• Manage executive calendars, schedule meetings, and coordinate logistics for internal and external events.
• Prepare agendas, reports, presentations, and other documents in English and Spanish.
• Process expense reports, arrange travel, and handle confidential documentation with accuracy.
• Serve as the primary communication liaison, handling calls, emails, and stakeholder correspondence professionally.
• Organize files, maintain records, and support overall office operations.
• Anticipate executive needs to facilitate efficient decision‑making and workflow.

Required profile

• Bachelor’s degree in Business Administration, Communications, or a related field, or equivalent professional experience.
• Proven experience supporting executives or senior leaders in a multinational or fast‑paced environment.
• Strong attention to detail, discretion, and ability to manage competing priorities.
• Fluent in both English and Spanish with excellent written and verbal communication skills.

Required skills

• Proficiency with MS Office (Word, Excel, PowerPoint) or Google Workspace.
• Experience with digital collaboration platforms and expense‑reporting tools.