Administrative Assistant – Executive Support

About the role

We are seeking an Administrative Assistant to provide high‑level support to the Senior Director of Managed Services Delivery and the broader AMS team. The role involves coordinating complex calendars, handling confidential information, and ensuring smooth day‑to‑day operations across a global organization.

Key responsibilities

• Manage executive calendars, schedule internal and external meetings, and coordinate travel arrangements.
• Prepare expense reports, edit presentations, and compile data for management reports.
• Maintain critical records, support budget‑related administrative tasks, and handle telephone screening and routing.
• Mentor and lead the department’s administrative staff, fostering a collaborative environment.
• Partner with business planners to streamline workflows and ensure seamless team operations.

Required profile

• Excellent time‑management and attention to detail.
• Ability to work independently under pressure while maintaining professionalism.
• High integrity and discretion when handling sensitive information.
• Strong written and verbal communication skills.

Required skills

• Proficiency in standard office software (e.g., word processing, spreadsheets, presentation tools).

What we offer

• Opportunity to work with senior leadership in a global organization.
• Professional development and mentorship within the administrative team.