Office Services Coordinator

About the role

The Office Services Coordinator will own delivery and continuous improvement of workplace operations and office services, ensuring a seamless, compliant, and high‑quality office experience.

Key responsibilities

• Coordinate meeting room operations, facilities management, catering, health & safety, front‑desk, and visitor management.
• Manage logistics such as mail, package services, transportation, print/design, and event support.
• Collaborate with departments, vendors, building management, and stakeholders to anticipate needs and resolve issues.
• Oversee vendor relationships, operational budgets, inventory, invoicing, and expense processes.
• Analyze operational data and service metrics to identify trends and recommend improvements.
• Champion technology, automation, and reporting tools to enhance efficiency and service quality.

Required profile

• University degree or advanced certifications in office/facilities management, hospitality, business administration or related field (preferred).
• Significant experience supporting workplace operations or office services, preferably in a professional services or corporate environment.
• Proven ability to lead operational initiatives, coordinate vendors, and drive process improvements.
• Strong stakeholder‑relationship building and influencing skills.
• Ability to independently manage complex priorities, projects and service delivery.

Required skills

• Problem‑solving, risk assessment and organizational planning.
• Coaching and developing colleagues, fostering collaboration and continuous improvement.
• Leveraging data, technology and automation to improve workflows.
• Deep knowledge of workplace operations, facilities, hospitality, compliance and operational controls.
• Effective communication across stakeholder groups.

What we offer

• Competitive salary based on location, experience and skills.
• Comprehensive benefits package supporting holistic well‑being for employees and families.