Finance Operations Specialist

About the role

We are seeking a Finance Operations Specialist to support the day‑to‑day finance and accounting activities of a US‑based SaaS company. Working closely with the COO and a fractional controller, you will own the end‑to‑end process for accounts receivable, collections, accounts payable, billing, reconciliations, month‑end close support, and compliance tracking.

Key responsibilities

• Manage accounts receivable aging and run a weekly collections cadence.
• Prepare and send payment reminders and collection notices to customers.
• Track purchase orders, invoice confirmations, and vendor communications.
• Reconcile customer payments against invoices and keep ERP records accurate.
• Build and maintain the accounts payable workflow, including entry, coding, and routing of vendor bills.
• Handle corporate card receipts, vendor disputes, and related documentation.
• Prepare customer invoices and maintain billing records.
• Support month‑end close activities: reconciliations, supporting schedules, and routine journal entries.
• Produce variance and flux analysis for the COO and controller.
• Maintain audit‑ready financial documentation and a finance compliance calendar.
• Calculate contractor and commission payments for approval.

Required profile

• 5+ years of experience in accounting or finance operations.
• Degree‑level accounting qualification (e.g., Contador Público or equivalent).
• Hands‑on experience with US GAAP for a US‑domiciled company.
• Proven track record managing accounts receivable and collections.
• Availability for at least 4 hours of daily overlap with US Central business hours.
• C1 or higher written English proficiency.

Required skills

• Experience with ERP systems such as Rillet, NetSuite, Sage Intacct, or QuickBooks Online.
• Familiarity with financial tools like Brex, Ramp, or Gusto.