Executive Assistant to CEO

About the role

AVIDA is looking for a highly organized, proactive Executive Assistant to support the CEO and senior leadership. The role spans executive administration, business operations, HR coordination, personal assistance, and household management in a fast‑moving environment.

Key responsibilities

• Manage complex calendars, schedule meetings, and handle shifting priorities across multiple business units.
• Prepare executives for meetings by organizing agendas, notes, follow‑ups, and key documents.
• Draft emails, presentations, meeting notes, and internal documents on behalf of executives.
• Coordinate business travel, itineraries, accommodations, and last‑minute changes.
• Support day‑to‑day business operations, special projects, and administrative workflows.
• Assist with recruiting coordination, interview scheduling, candidate communication, and onboarding logistics.
• Maintain employee records, policies, payroll, contractor paperwork, and benefits administration.
• Manage personal calendars, appointments, travel, family logistics, and personal errands with discretion.
• Oversee household operations, vendor scheduling, maintenance, inventories, and budgets.

Required profile

• Detail‑oriented, discreet, and exceptionally strong at follow‑through.
• Proactive, resourceful, and able to thrive in fast‑moving environments.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.

Required skills

What we offer

• Opportunity to work closely with senior leadership in a dynamic company.
• Exposure to a wide range of business functions and personal support responsibilities.