Executive Assistant (Remote, LATAM)

About the role

A remote Executive Assistant position based in Latin America, working Monday to Friday, 9:00 AM to 6:00 PM PST. The role provides comprehensive administrative support to leadership, requiring a detail-oriented, resourceful person who can manage many priorities in a fast-paced environment while keeping a high level of professionalism, discretion and confidentiality.

Key responsibilities

• Serve as the main gatekeeper for executive correspondence and communications by email, phone and mail
• Organize Outlook inboxes, calendars and communications, and coordinate appointments, meetings, travel, conferences and events
• Handle scheduling changes, meeting preparation, catering and event planning
• Prepare and submit expense reports accurately and on time
• Support inventory management, office supplies, contracts, credentialing and compliance initiatives
• Review and route documents such as letters, agendas and memos, and prepare reports, spreadsheets, presentations and data analysis
• Gather information for projects and executive decisions and help with special projects

Required profile

• Excellent organizational, time-management and multitasking skills
• Strong verbal and written communication and problem-solving skills
• Ability to work independently with minimal supervision
• Adaptable, self-starter and reliable team player with good judgment
• High level of discretion with confidential information

Required skills

• Microsoft Office Suite: Word, Excel, Outlook and PowerPoint
• Outlook calendar and inbox management