Executive Assistant / Chief of Staff

About the role

We are seeking a proactive Executive Assistant / Chief of Staff to support the founders and leadership team of a fast‑growing digital marketing and eCommerce agency. The role blends high‑level executive support with operational management, vendor oversight and revenue‑generation activities, all performed remotely for Latin America.

Key responsibilities

• Manage executive calendars, inboxes and communications, preparing agendas, briefings and status reports.
• Oversee day‑to‑day vendor relationships, negotiate contracts, monitor performance and maintain documentation.
• Administer and continuously improve operational tools and technology platforms, evaluating new AI‑powered solutions.
• Analyze existing workflows, design SOPs, and implement process improvements to increase efficiency.
• Support business development by researching prospects, conducting outbound outreach, maintaining CRM records and preparing sales materials.
• Monitor operational budgets, track expenditures and assist with financial reporting.

Required profile

• 3+ years experience in executive support, business operations or similar role with independent responsibility.
• 2+ years hands‑on experience in sales, business development or marketing.
• Advanced English (C1) and strong written and verbal communication.
• Proven ability to manage vendor relationships and negotiate contracts.
• Self‑starter attitude, able to work independently in a fully remote environment.

Required skills

• Google Workspace
• HubSpot CRM
• Asana or Monday.com project management tools
• AI tools such as ChatGPT or Claude