Executive Administrative Assistant

About the role

RRS Group is seeking an exceptionally organized, proactive, and polished Executive Administrative Assistant to serve as a strategic partner supporting multiple executives within its Marketing & Communications organization. The role acts as the operational backbone of a fast‑paced, globally distributed team, ensuring seamless daily operations and executive effectiveness.

Key responsibilities

• Manage complex calendars, schedule meetings across time zones, and coordinate travel logistics for senior executives.
• Prepare, edit, and distribute internal and external communications, presentations, and reports.
• Handle correspondence, screen calls, and act as the first point of contact for stakeholders.
• Track project milestones, maintain filing systems, and ensure accurate record‑keeping.
• Process expense reports and oversee budgetary documentation.
• Facilitate cross‑functional collaboration by liaising with internal departments and external partners.

Required profile

• Demonstrated ability to work independently in a high‑volume, deadline‑driven environment.
• Exceptional attention to detail and strong organizational skills.
• Professional demeanor with excellent written and verbal communication.
• Discretion and confidentiality when handling sensitive information.
• Flexibility to adapt to changing priorities and global team dynamics.

Required skills