Bilingual Virtual Executive Assistant (Remote)

About the role

Viva is looking for a bilingual Virtual Executive Assistant to support a senior executive in a fast‑growing startup environment. This full‑time remote position is open to candidates located in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua. You will act as the right‑hand for the executive, ensuring smooth daily operations and strategic workflow improvements.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expenses, and event planning.
• Coordinate meetings, prepare agendas, and take accurate minutes.
• Develop and refine internal workflows, SOPs, reports, and documentation.
• Conduct data analysis and generate insights to support decision‑making.
• Facilitate cross‑functional projects and internal communication.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, Account Manager).
• Strong written and spoken English (C1 level) and fluency in Spanish.
• Proactive mindset with the ability to work independently.
• Commitment to a fixed schedule with no overtime, weekends, or on‑call duties.

Required skills

• Google Workspace
• Slack
• Notion
• Familiarity with AI‑enhanced productivity tools

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary reviews every six months.
• Paid holidays, vacation, sick days, family care days, and parental leave.
• Global health insurance and 5‑week paid training.
• Clear growth path to Senior EA, Customer Success Manager, or Chief of Staff.