Administrative Services Supervisor

About the role

The Administrative Services Supervisor leads a team that provides complex administrative support to senior leadership. This role ensures smooth workflow, manages executive calendars, travel, and critical issues while maintaining confidentiality and discretion.

Key responsibilities

• Supervise daily activities of the administrative team, monitoring task completion and adherence to policies.
• Allocate senior staff to high‑impact projects and coordinate resource distribution.
• Develop and implement process improvements to increase efficiency.
• Prepare, review, and validate executive summaries, presentations, and confidential documents.
• Manage budgeting, expense reporting, and financial liaison activities for executive initiatives.
• Act as escalation point for complex or special projects and represent executives in internal and external interactions.
• Provide coaching, performance feedback, and development opportunities for team members.

Required profile

• Proven experience supervising administrative or support teams.
• Strong organizational and analytical abilities.
• Excellent judgment, discretion, and ability to handle confidential information.
• Effective communication and stakeholder management skills.
• Capacity to anticipate executive needs and deliver proactive solutions.

Required skills