Administrative Business Partner

About the role

The Administrative Business Partner will support the VP, AI Specialist and the broader executive team, handling calendars, travel, events and confidential administrative tasks in a hybrid setting based in Escazú.

Key responsibilities

• Oversee executive calendars, prioritize tasks, resolve scheduling conflicts and coordinate meetings.
• Plan internal and external meetings, All‑Hands, and events, managing logistics such as conference rooms, catering and material preparation.
• Submit monthly expense reports, process reimbursements and coordinate domestic and international travel with detailed itineraries.
• Handle sensitive matters discreetly while maintaining confidentiality.
• Maintain and update org charts, directories and team initiatives like competitions and recognition programs.

Required profile

• Thrives in ambiguous, fast‑changing environments and builds paths as you go.
• Strong problem‑solver with high energy and a bias for action.
• Customer‑obsessed, empathetic to internal and external partners.
• Resilient and adaptable, maintaining composure under pressure.

Required skills

• Proficiency with Zoom, Outlook, Microsoft Word, PowerPoint.
• Experience using Google Suite.
• Familiarity with expense reporting platforms such as Coupa.

What we offer

• Comprehensive health plans and parental leave options.
• Retirement and education reimbursement benefits.
• In‑office perks and flexible hybrid working model.