Remote Administrative Assistant – Costa Rica

About the role

The Ledger Law Firm is seeking a highly organized, dependable, and proactive Administrative Assistant based in Costa Rica to support the day‑to‑day operations of its growing remote team across Latin America. You will work closely with firm management and Latin American staff to keep operations organized, ensure strong communication, and help the remote team operate efficiently.

Key responsibilities

• Provide day‑to‑day administrative support to the remote Latin American team.
• Coordinate schedules, meetings, calendars, and internal communications.
• Assist with onboarding and administrative setup of new remote employees.
• Track assignments, deadlines, attendance, and follow‑up items.
• Maintain organized records, spreadsheets, reports, and internal documentation.
• Coordinate between Latin American staff and U.S.-based management.
• Assist management with special projects and operational needs.
• Identify administrative issues and proactively follow through until resolved.

Required profile

• Based in Costa Rica with excellent written and spoken English (C1/C2) and native or fluent Spanish.
• Exceptional organizational and administrative skills with strong attention to detail.
• Excellent written and verbal communication, comfortable communicating with attorneys, managers, and professional staff.
• Reliable, professional, discreet, and able to work independently.
• Prior experience supporting a remote or international workforce preferred; law firm or legal industry experience is a significant plus.

Required skills

• Strong computer skills and ability to quickly learn new software and systems.