Project Coordinator - CRE Technology Programs

About the role

JLL is seeking a Project Coordinator to support the delivery of multiple commercial real estate (CRE) technology deployments through its JLL Technologies Program and Project Management Team. The team is client-facing and delivers complex CRE technology projects to JLLT clients. The role keeps program and project processes running smoothly and keeps project data (tasks, risk log, financials) up to date and accurate. The position is remote, based in San Jose.

Key responsibilities

• Maintain team tools (Microsoft Teams, SharePoint, Planner, Smartsheet) under the direction of the JLLT client PMO
• Keep project plans current in Smartsheet, gathering inputs from vendors and other stakeholders, and proactively identify and escalate issues or risks
• Create weekly status reports for each in-scope project
• Maintain meeting notes with action items and own follow-up on actions
• Coordinate and schedule project meetings and training sessions
• Administer customer satisfaction and user adoption surveys, collect and analyse results
• Complete communication updates and maintain Salesforce project records
• Assist in creating portfolio-level status and financial reporting

Required profile

• Bachelor's degree from an accredited institution preferred
• 2+ years of relevant professional experience; project coordination experience highly preferred
• PMP a plus
• Ability to thrive in a high-pace environment and wear many hats
• Experience in large global organizations with complex technical environments, working with internal and external customers, service providers and vendors
• Typically works independently with general guidance

Required skills

• Strong written and verbal communication skills
• Organization and self-motivation
• Ability to balance roles and priorities while driving efficiency and delivery