Legal Administrative & Billing Assistant (Remote)

About the role

Veta Virtual is seeking a Legal Administrative & Billing Assistant to support a boutique family law and estate planning firm. This fully remote position combines legal administration with billing preparation, requiring strong organizational skills and familiarity with legal software.

Key responsibilities

• Manage and filter the attorney’s email inbox, prioritize items, and draft professional responses.
• Conduct outbound client calls via Lawmatics, handling follow‑ups and time‑sensitive communications.
• Use Lawmatics CRM for client intake, pipeline management, and workflow development.
• Prepare weekly billing reports by exporting data to Excel, correcting entries, and drafting invoices for attorney review.
• Maintain client files in Clio Manage and Lawmatics, ensuring records are organized and compliant.
• Provide ad‑hoc administrative support as needed.

Required profile

• Experience with Lawmatics or a comparable legal CRM.
• Familiarity with Clio Manage or a similar case‑management system.
• Strong Excel skills for data export and billing report creation.
• Prior legal administrative or billing experience preferred; related experience in other sectors is also considered.
• Excellent written and verbal English communication.
• Highly organized, detail‑oriented, and proactive.
• Residency in Latin America or Europe.

Required skills

• Lawmatics
• Clio Manage
• Microsoft Excel

What we offer

• Competitive salary paid in USD on a monthly basis.
• 10 paid vacation days plus U.S. federal holidays.
• 100% remote work arrangement.
• Stable role within a growing boutique law firm.
• Collaborative culture that values accuracy and reliability.