Executive & Business Operations Assistant – Inside Sales

About the role

AVANTIIS seeks a highly organized Executive & Business Operations Assistant to support company leadership and coordinate day‑to‑day business activities. The role blends executive assistance, sales support, operations coordination and administrative duties in a remote environment.

Key responsibilities

• Manage calendars, schedule meetings across time zones, send invitations and follow‑ups.
• Prepare quotations, track orders from estimate through fulfillment, and maintain lead records.
• Coordinate purchase orders, invoices, shipping information and liaise with suppliers, distributors and freight carriers.
• Draft professional emails, communicate with external stakeholders and ensure timely follow‑up on outstanding requests.
• Support special projects, conduct research and turn management instructions into concrete actions.

Required profile

• Excellent organizational, time‑management and attention‑to‑detail skills.
• Strong written and verbal communication in English and Spanish (B2/C1).
• Ability to handle confidential information with discretion.
• Self‑starter who can work independently in a remote setting and manage multiple priorities.

Required skills

• Intermediate to advanced Excel.
• Proficiency with Microsoft 365, Outlook and Teams.
• Experience with QuickBooks and familiarity with CRM/ERP or shipping platforms.