Executive Assistant (Remote)

About the role

Huzzle connects professionals with global companies; this is a full-time, independent contractor position for a highly organised Executive / Virtual Assistant supporting a busy CEO of a US-based, fully remote telehealth and wellness company in its growth stage. The role suits someone who has supported founders or C-suite executives before and protects executive time, manages competing priorities and handles confidential information maturely.

Key responsibilities

• Manage the CEO's calendar daily, checking every invite for accuracy, completeness and priority
• Own inbox management twice daily, aiming for inbox zero by 10 AM EST and again by 5 PM EST
• Schedule calls and meetings according to a clear priority framework
• Process SMS requests from the CEO and the CEO's spouse at set times
• Prepare and maintain the daily Admin Meeting agenda using the company's structured format
• Coordinate travel end to end: flights, hotels, transport, itineraries, calendar blocking and Trip Files in Google Drive
• Audit the calendar six weeks ahead every Friday to find gaps, conflicts and priorities
• Coordinate with the CEO's spouse on family, personal and household scheduling
• Handle gifting, company purchases, personal appointments and ad hoc admin, and close each day by clearing emails, compiling the next-day to-do list and sending content ideas

Required profile

• Proven experience as an Executive Assistant, Virtual Assistant or CEO Assistant
• Direct experience supporting a founder, CEO or C-suite executive
• Strong discretion and confidentiality with sensitive personal and business information
• Comfortable supporting executives across multiple businesses, brands or projects
• Telehealth, wellness, healthcare or health-adjacent industry experience is a plus

Required skills

• Advanced Google Workspace: Gmail, Calendar, Drive, Docs and Sheets
• Slack for daily communication
• Travel booking and itinerary management
• Calendar management with time zones, batching and scheduling logic

What we offer

• Fully remote work from anywhere with international teams
• Ongoing support from Huzzle before and after placement
• Tailored compensation matched to client and candidate preference