Executive Assistant II

About the role

This Executive Assistant II supports senior colleagues and department managers with information maintenance, correspondence, reporting, event coordination and basic data management. The role is performed with minimal direction from senior colleagues.

Key responsibilities

• Draft presentations, detailed correspondence, reports and spreadsheets, and maintain department files with minimal supervision
• Help resolve standard requests and issues from department managers on an ad-hoc basis
• Coordinate and calendar meetings for directors and their teams, book meeting rooms, and support event execution such as small-scale events, travel arrangements, AV equipment and catering
• Handle incoming and outgoing emails, calls and visits, screen them and refer them to the right staff member
• Maintain inventory of office supplies and equipment within budgetary policy, and input and edit time cards
• Start applying data maintenance and management using department data and retention policies, including simple data analysis and straightforward graphs and reports
• Share resources and knowledge with coworkers and members, seek performance feedback, and adapt to change and feedback

Required profile

• High school diploma or GED, or equivalent
• At least one year of experience in a corporate or business office environment supporting executive-level managers or C-suite executives
• Preferred: 2 years of experience with Microsoft 365 applications