Chief of Staff & Executive Operations (Remote, LATAM/EU)

About the role

Veta Virtual is hiring a Chief of Staff and Executive Operations role for a client, a senior executive running several businesses and initiatives at once. The position is split roughly into one-third chief of staff, one-third office manager and one-third executive assistant. It is 100% remote, paid in USD, on a consistent Eastern Time or EU schedule (ET preferred), and open to candidates based in Latin America or Europe.

Key responsibilities

• Own the master list of active projects across the businesses, keep major initiatives on track and act as a buffer protecting the executive's time
• Chase approvals, answers and action items and follow up until they are closed
• Review reports and materials going to the executive (e.g. financial reports, customer experience dashboards), flag gaps and coordinate with internal teams and external partners, including a nonprofit initiative
• Act as a point of contact for investors, high-net-worth individuals, institutions, senior executives and government officials, triage messages and draft correspondence
• Set up and run the project management system (Notion, Asana or similar), move work out of spreadsheets and build dashboards; find, test and roll out new tools, including AI tools, and write simple processes, templates and checklists
• Manage a multi-time-zone calendar, protect time for high-priority work and prepare the executive for key meetings with agendas, background notes and research
• Arrange domestic and international travel (flights, hotels, ground transport, itineraries)

Required profile

• 2+ years as a Chief of Staff, Office Manager, Executive Assistant, Project Manager or similar; capability and dedication matter more than years
• Strong project management and follow-through, proactive and able to flag blockers early
• Very tech-savvy, quick and analytical, comfortable learning new tools
• Excellent verbal and written English and a personable presence, including on camera
• Calm, adaptable self-starter who handles changes of plan gracefully and does not need step-by-step direction
• Availability on a consistent ET or EU schedule, with adjustments planned ahead around travel; not a 24/7 on-call role
• Must be currently based in Latin America or Europe

Required skills

• Project management tools such as Notion or Asana
• Dashboards built with AI tools (e.g. on Lovable or Vercel) is a bonus
• Experience with investors, high-net-worth individuals, institutions, senior executives or government officials, or a STEM, finance or nonprofit/ESG/sustainability background is a bonus

What we offer

• Competitive compensation in USD, paid monthly
• Contract-to-hire: 1-month trial, with strong performers considered for permanent placement
• 100% remote on a consistent schedule, with changes planned ahead around travel
• A direct partnership with a senior executive, reporting directly as an individual contributor