Bilingual Virtual Executive Assistant – Remote

About the role

Viva is seeking a bilingual virtual executive assistant to support a senior executive in a fast‑growing startup environment. This full‑time remote position is open to candidates based in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, Peru, or Nicaragua. You will act as the right hand for the executive, ensuring smooth daily operations and strategic workflow improvements.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expense reports, and event planning.
• Coordinate meetings, prepare agendas, and take accurate minutes.
• Streamline internal processes, create SOPs, and maintain documentation.
• Conduct data analysis, generate reports, and support project tracking.
• Facilitate cross‑functional communication using Google Workspace, Slack, and Notion.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, Account Manager).
• Strong written and spoken English (C1 level) and fluency in Spanish.
• Proactive mindset with the ability to work independently and handle ambiguity.
• Commitment to a fixed schedule with no overtime, weekends, or on‑call duties.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary of $1,200 USD per month, up to $1,600 USD total with regular raises.
• Paid holidays, vacation, sick days, family care days, and parental leave.
• Global health insurance and 5‑week paid training.
• Career progression paths to Senior EA, Customer Success Manager, or Chief of Staff.
• 100 % remote work, forever.