Bilingual Virtual Executive Assistant (Remote)

About the role

Viva is looking for a bilingual Virtual Executive Assistant to support a senior executive at a fast‑growing startup. The role is fully remote and open to candidates based in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua. You will bring leadership experience from customer‑service or operations environments to keep the executive’s day running smoothly.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expense reports, and event planning.
• Coordinate meetings, prepare agendas, and take accurate minutes.
• Streamline internal workflows, create SOPs, and maintain documentation.
• Analyze data, generate reports, and support project coordination.
• Facilitate communication across teams using Google Workspace, Slack, and Notion.

Required profile

• Minimum 2 years in a supervisory or leadership role (e.g., Team Lead, Operations Manager, Trainer, Account Manager).
• Fluent in English (C1) with strong written and spoken communication.
• Experience working remotely and handling multiple priorities independently.
• Proactive mindset and comfort with AI‑enhanced tools.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary reviews every six months.
• Fixed schedule, no overtime, weekends off.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• Career growth paths to Senior EA, Customer Success Manager, or Chief of Staff.