Bilingual Virtual Executive Assistant (Remote)

About the role

Viva is seeking a bilingual Virtual Executive Assistant to support a senior executive at a fast‑growing startup. This full‑time remote position is open to candidates located in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua. You will leverage your leadership experience to keep the executive’s day running smoothly while improving internal processes.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expense reports, and event planning.
• Coordinate meetings, prepare agendas, and take accurate minutes.
• Analyze data, create reports, and develop SOPs to streamline workflows.
• Document projects, maintain internal coordination, and support cross‑functional initiatives.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, Account Manager).
• Fluent English (C1 level) – both written and spoken.
• Proven track record of at least one role with a 2‑year tenure.
• Proactive attitude and ability to work independently.

Required skills

• Google Workspace
• Slack
• Notion
• Familiarity with AI tools and enthusiasm for emerging technologies

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary reviews every six months.
• Fixed schedule with no overtime, weekends, or on‑call duties.
• Paid holidays, vacation, sick days, family care days, and parental leave.
• Global health insurance and 100 % remote work for life.
• Four‑week paid training and clear growth paths to Senior EA, Customer Success Manager, or Chief of Staff.