Bilingual Virtual Executive Assistant (Remote)

About the role

Viva is looking for a bilingual virtual executive assistant to support a senior executive at a US or Canadian startup. The position is fully remote and open to candidates located in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua. You will combine high‑level administrative support with operational improvements to keep the executive’s day running smoothly.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Develop and refine workflows, produce data analyses, generate reports, and maintain SOPs and documentation.
• Coordinate internal projects and facilitate cross‑functional communication.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, Account Manager).
• Fluent English (C1 level) – both written and spoken.
• Proven track record of at least one role held for 2 + years.
• Comfortable using Google Workspace, Slack, and Notion; enthusiastic about AI tools.
• Proactive attitude and ability to work independently.

Required skills

• Google Workspace
• Slack
• Notion
• AI tools

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary raises every six months.
• Fixed schedule with no overtime, weekends, or on‑call duties.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 100 % remote work forever.
• Four‑week paid training and clear growth paths to Senior EA, CSM, or Chief of Staff.
• Company rating 4.7/5 on Glassdoor.