Bilingual Virtual Executive Assistant (Remote)

About the role

Viva is seeking a bilingual virtual executive assistant to support a senior executive at a fast‑growing startup. This full‑time remote position offers the chance to apply your leadership experience in a dynamic, multicultural environment.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expenses, and event planning.
• Coordinate meetings, prepare agendas, and take accurate minutes.
• Improve internal workflows, create SOPs, and maintain documentation.
• Conduct data analysis, generate reports, and support project coordination.
• Facilitate cross‑functional communication using Google Workspace, Slack, and Notion.

Required profile

• Minimum 2 years in a leadership role such as Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, or Account Manager.
• Fluent English (C1 level) – both written and spoken.
• Proven track record of at least one role with 2 + years tenure.
• Comfortable working with Google Workspace, Slack, Notion and enthusiastic about AI tools.
• Proactive mindset, able to operate independently without constant direction.

Required skills

• Google Workspace
• Slack
• Notion
• AI tools (e.g., generative AI assistants)

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary raises every six months.
• Fixed schedule with no overtime, weekends, or on‑call duties.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 100 % remote work for life.
• Four‑week paid training program.
• Clear career progression to Senior EA, Customer Success Manager, or Chief of Staff.
• Positive workplace culture with a 4.7/5 Glassdoor rating.