Bilingual Virtual Executive Assistant – Remote

About the role

Viva is looking for a bilingual virtual executive assistant to support a senior executive at a US or Canadian startup. The position is fully remote and open to candidates living in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua. You will bring leadership experience, thrive in fast‑paced environments, and help keep the executive’s day running smoothly.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expenses, and event planning.
• Coordinate meetings, prepare agendas, and take accurate minutes.
• Improve internal workflows, create SOPs, and produce data‑driven reports.
• Document processes, support project coordination, and facilitate cross‑team communication.

Required profile

• Minimum 2 years in a supervisory or leadership role (e.g., Team Lead, Operations Manager, Trainer, Account Manager).
• Fluent English (C1 level) – both written and spoken.
• At least one prior role with a tenure of 2 years or more.
• Proactive attitude and comfortable working independently.

Required skills

• Google Workspace
• Slack
• Notion
• Familiarity with AI‑enhanced productivity tools

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total.
• Salary reviews every six months.
• Fixed schedule with no overtime, weekends, or on‑call duties.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 4‑week paid training.
• Career progression to Senior EA, Customer Success Manager, or Chief of Staff.