Assistant Project Manager – Remote (Costa Rica)

About the role

We are looking for a detail‑oriented Assistant Project Manager to join our consulting operations team. Working remotely from Costa Rica, you will support the full project lifecycle, ensuring contracts, financial setups, and documentation are accurate and compliant.

Key responsibilities

• Draft and process standard consulting contracts, amendments, and related documents using approved templates.
• Perform project setup activities in internal systems, guaranteeing completeness of project information.
• Support financial setup, vendor procurement, and ongoing project administration.
• Maintain project records and monitor data quality for accurate financial reporting.
• Coordinate consulting opportunities through intake and pipeline processes.
• Route contracts and documentation through defined approval workflows.
• Partner with Delivery Project Associates, Portfolio Owners, Business Development, Finance, Legal, and other stakeholders to ensure timely execution.
• Escalate non‑standard contractual or operational issues to senior team members.
• Identify and document process improvements to boost operational efficiency.

Required profile

• 1–3 years of experience in project operations, contract administration, or similar coordination roles.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple requests while meeting service level agreements.
• Comfortable following defined processes and escalating exceptions.
• Excellent written and verbal communication skills.
• Bachelor's degree or equivalent experience.

Required skills

• Experience with CRM and PSA platforms such as Salesforce and Upland.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint).