Asistente Ejecutiva Bilingüe

About the role

The company is seeking a bilingual Executive Assistant to provide high‑level support to the President and General Manager, as well as direct assistance to the Tender Department. The role requires meticulous agenda management, document preparation, and coordination of strategic initiatives in both Spanish and English.

Key responsibilities

• Manage and coordinate the President’s and General Manager’s calendar, meetings, travel, and related documentation.
• Prepare executive correspondence, reports, presentations, minutes, and other official documents.
• Follow up on agreements, commitments, and pending matters, ensuring timely execution.
• Act as liaison between senior leadership and internal departments, handling communications with clients, suppliers, and institutions.
• Maintain confidentiality of sensitive information and handle correspondence in both Spanish and English.
• Support the Tender Department by identifying bidding opportunities, reviewing requirements, and assembling complete tender dossiers.
• Coordinate collection of certifications, legal, technical, and administrative documents for each tender.
• Track key dates such as opening, clarification, submission, and award deadlines.
• Ensure offers are complete and submitted on time, maintaining strict confidentiality of pricing and commercial strategies.

Required profile

• Highly organized, proactive, and results‑oriented professional.
• Ability to work directly with senior management and handle multiple executive and administrative tasks simultaneously.
• Excellent communication, professional judgment, discretion, prioritization, and attention to detail.
• Fluent in Spanish and English, both spoken and written.

Required skills

• Bilingual Spanish and English (oral and written)

What we offer

• Opportunity to work closely with top executives and gain exposure to high‑impact projects.
• Dynamic environment with professional growth in administrative and tender management functions.