Administrative Assistant – Legal Team (Costa Rica)

About the role

Fragomen is looking for a proactive, organized Administrative Assistant to provide day‑to‑day administrative and operational support to the legal team in Costa Rica. The role involves coordinating documentation, vendor services and appointments to ensure immigration matters move efficiently.

Key responsibilities

• Provide administrative support to attorneys and immigration professionals across the Costa Rica legal team.
• Assist with initiation and processing of immigration matters in the firm’s case‑management system.
• Coordinate and prepare required documentation, including signatures, passport copies, stamping and filing of physical and electronic files.
• Draft standard support letters and routine documents using established templates.
• Liaise with internal teams and external vendors for translation, notary, transportation and other services.
• Request and track purchase orders and manage supporting documentation for approved vendor services.
• Schedule appointments and manage logistical requirements with government authorities, vendors, clients and foreign nationals.
• Maintain accurate records in firm systems, follow confidentiality requirements and communicate status updates to the team.

Required profile

• High school diploma (required); technical, university or other post‑secondary studies preferred.
• Previous experience in an administrative, legal support, customer service or professional services environment.

Required skills