Administrative Assistant II

About the role

The Administration Specialist provides administrative and reception support for the site and serves as the first point of contact for employees, visitors, clients, and vendors. This role manages the reception area and front desk, coordinates visitor registration and badge issuance, and responds promptly and professionally to internal and external inquiries while ensuring a welcoming and organized work environment. The position also supports site initiatives, scheduled events, internal meetings, sales presentations, and client visits, ensuring compliance with company policies, procedures, and documentation requirements.

Key responsibilities

• Manage reception area and front desk operations, delivering a professional and service‑oriented experience for all visitors.
• Handle visitor registration, badge issuance, and maintain accurate daily visitor logs.
• Respond promptly to employee, visitor, client, and vendor inquiries, escalating issues when appropriate.
• Support site initiatives, administrative projects, and coordinate specialized needs for internal meetings, sales presentations, and client visits.
• Conduct periodic inventories of office supplies, break‑room items, and badge access materials, tracking usage trends and restocking needs.
• Collaborate with internal departments to monitor and coordinate ongoing site and office support requirements.

Required profile

• Strong planning, organizing, and coordination abilities with capacity to manage multiple priorities.
• Effective interpersonal and communication skills, both oral and written, with a professional, customer‑focused approach.
• Experience in records management, documentation, and reporting.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• High attention to detail, accuracy, and follow‑through; high school diploma required, with prior reception or administrative support experience preferred.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint