Accounts Payable Specialist

About the role

Podean is a marketplace agency helping brands grow on Amazon, Walmart, Target, TikTok Shop and other digital commerce platforms. The Accounts Payable Associate plays a key part in procure-to-pay operations while Podean scales globally. Based in Costa Rica, the role reports to the AP & Payroll Manager and works closely with the finance team in the Philippines, supporting vendor payments, employee reimbursements and corporate card management for US and global entities.

Key responsibilities

• Process vendor invoices, including journal entries, matching to purchase orders or contracts and routing for approval
• Maintain vendor onboarding documents (W-9, banking details, contracts) and keep vendor master data accurate
• Draft and upload bills in Bill.com with supervision, with correct GL coding, department tagging and entity assignment
• Execute payment batches (ACH, wires, international payments) with proper controls and approvals
• Process employee expense reimbursements and manage corporate credit cards, including receipts, coding and monthly reconciliation
• Support T&E policy compliance and flag exceptions
• Maintain the AP ageing, follow up on overdue items and open vendor queries, and identify recurring expenses with consistent GL coding
• Assist with month-end close, including AP accruals and prepaid schedules
• Escalate discrepancies such as duplicate invoices, pricing issues and missing approvals
• Support payroll with basic data entry or reconciliations, following AP SOPs and internal controls

Required profile

• Bachelor's degree in Accounting, Finance or a related field
• At least 3 years of experience in accounts payable or a similar transactional accounting role
• Fluent English and Spanish, written and spoken
• Based in Costa Rica, available to work during US business hours
• Experience with US and global finance teams across time zones; multi-entity, multi-currency or shared services experience preferred
• Private equity-backed company experience is a plus

Required skills

• Bill.com and ERP/accounting systems (QuickBooks, Xero and Zoho strongly preferred)
• Strong Excel or Google Sheets (lookups, pivot tables, reconciliations)
• High attention to detail, strong documentation habits and reliable weekly AP cycles

What we offer

• Competitive compensation aligned to experience and market benchmarks
• Global collaboration with experts across regions and time zones
• Career growth and development as the company scales
• A fully paid month-long sabbatical after 5 years, plus a travel stipend