Executive Assistant II

About the role

The Executive Assistant II provides comprehensive administrative support to senior leaders, ensuring smooth information flow and efficient day‑to‑day operations. Working with minimal supervision, the role blends document preparation, event coordination, and vendor interaction to help the department meet its objectives.

Key responsibilities

• Create integrative presentations, reports, spreadsheets, and other deliverables with limited direction.
• Draft detailed correspondence, including letters, confidential documents, and status updates.
• Coordinate and calendar meetings for directors and their teams, and assist in arranging small‑scale events.
• Communicate with vendors to resolve basic inquiries related to departmental goals.
• Maintain department files, label and sort documents, and ensure data integrity according to retention policies.
• Support standard office workflows, including handling ad‑hoc requests from managers and operating office equipment.
• Manage inventory of office supplies and equipment, adhering to budgetary guidelines.

Required profile

• Demonstrates strong relationship‑building skills and shares resources with coworkers.
• Actively seeks and incorporates performance feedback.
• Committed to self‑development and adapts to change and challenges.
• Assesses needs of others to support business outcomes and meets deadlines.
• Collaborates effectively, escalates issues when necessary, and proposes improvement ideas.

Required skills

What we offer

• Opportunity to work closely with senior leadership.
• Professional development in a dynamic administrative environment.