Virtual Assistant to CEO – Remote (Latin America)

About the role

Viva is looking for a proactive Virtual Assistant to support its CEO. This full‑time remote position serves a fast‑growing organization focused on creating career opportunities for women across Latin America. You will work from anywhere in the region, helping the executive stay organized and driving operational efficiency.

Key responsibilities

• Manage the CEO’s calendar, inbox, meeting logistics, travel arrangements, expense reporting and event planning.
• Design and improve internal workflows, create SOPs, and maintain documentation.
• Conduct data analysis, generate reports and support project coordination across teams.
• Facilitate internal communication and ensure smooth cross‑functional collaboration.

Required profile

• Minimum 2 years in a leadership or supervisory role within customer service, operations, or similar functions.
• Fluent English (C1 level) – both written and spoken.
• Demonstrated ability to stay in a role for at least two years.
• Self‑starter who takes initiative without being asked.

Required skills

• Google Workspace
• Slack
• Notion
• AI tools (e.g., AI‑assisted productivity applications)

What we offer

• Base salary of $1,200 USD per month, up to $1,600 USD total with regular raises every six months.
• Fixed schedule with no overtime, weekends, or on‑call duties.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• 100 % remote work for life, with clear growth paths to Senior EA, CSM or Chief of Staff.