Bilingual Virtual Executive Assistant – Remote

About the role

Viva is seeking a bilingual virtual executive assistant to support a US or Canadian startup executive. This full‑time, remote position is open to candidates living in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador or Nicaragua. You will act as the right‑hand for a senior leader, ensuring smooth daily operations and strategic execution.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses and event planning.
• Improve internal workflows, create and maintain SOPs, documentation and reports.
• Conduct data analysis to support decision‑making and project coordination.
• Facilitate cross‑functional communication and ensure timely follow‑up on action items.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, Account Manager).
• Fluent English (C1 level) – both written and spoken.
• Proven ability to work autonomously and proactively in a remote environment.
• Experience with Google Workspace, Slack and Notion.

Required skills

• Google Workspace
• Slack
• Notion
• AI tools (e.g., AI‑assisted productivity applications)

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total, with raises every six months.
• Fixed schedule, no overtime, weekends off.
• Paid holidays, vacation, sick days, family‑care days and parental leave.
• Global health insurance and 5‑week paid training.
• Clear growth paths to Senior EA, Customer Success Manager or Chief of Staff.
• 100 % remote work forever and onboarding every Monday.