Bilingual Virtual Executive Assistant – Remote

About the role

Viva is looking for a bilingual virtual executive assistant to support a senior executive at a US or Canadian startup. The role is fully remote and open to candidates living in Mexico, Colombia, Ecuador, Costa Rica, Honduras, Guatemala, El Salvador, or Nicaragua. You will bring leadership experience from customer‑service or operations environments to keep the executive’s day running smoothly.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expenses, and event planning.
• Coordinate meetings, prepare agendas, and take accurate minutes.
• Improve internal workflows, create SOPs, and produce data‑driven reports.
• Document processes, support project execution, and facilitate cross‑team communication.

Required profile

• At least 2 years in a supervisory or leadership role such as Supervisor, Team Lead, Operations Manager, Quality Lead, Trainer, or Account Manager.
• Strong written and spoken English (C1 level) and fluency in Spanish.
• Proactive mindset and ability to work independently without constant direction.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total, with raises every six months.
• Fixed schedule, no overtime, weekends off, paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance, 5‑week paid training, and clear growth paths to Senior EA, CSM, or Chief of Staff.
• 100 % remote work forever and a supportive, mission‑driven culture.