Purchase Order Specialist

About the role

We are looking for a highly organized Purchase Order Specialist to support PO creation and management across North America. The role ensures accurate processing, budget tracking, and seamless coordination with Marketing, Finance, Accounts Payable, and external agencies.

Key responsibilities

• Support end‑to‑end PO creation and management for all North America functions, ensuring compliance with company policies and internal controls.
• Coordinate with PO creators and agencies to manage billing, invoicing, and alignment with PO requirements.
• Partner with Accounts Payable and the Procur Help Desk/Ariba to process invoices and credit memos accurately and on time.
• Oversee expedited invoice payments, securing approvals and coordinating with Senior AP Analysts.
• Maintain and update supplier lists and PO trackers for data accuracy.
• Prepare and submit accrual and prepaid reports to Finance.
• Collaborate with Market Finance Managers on trade‑spend tracking, charge reconciliations, and regulatory reporting.
• Administer new supplier registrations in Ariba and ensure data accuracy.
• Identify process‑improvement opportunities and implement best practices.

Required profile

• 1‑3 years of experience creating and managing PO lifecycles in Ariba.
• Working knowledge of Procure/Ariba reporting and financial data analysis.
• Strong attention to detail and excellent organizational skills.
• Fluency in spoken and written English.
• Ability to work standard business hours with flexibility across North American time zones.
• Bachelor’s degree in Finance, Accounting, Business Administration, or related field is a plus.

Required skills

• Ariba
• Microsoft Excel