Virtual Assistant to CEO (Remote)

About the role

Viva is looking for a proactive Virtual Assistant to support its CEO in a fully remote environment. You will bring experience from fast‑paced sectors such as law, education, healthcare, marketing, or hospitality to help streamline executive operations and drive higher impact across the organization.

Key responsibilities

• Manage the CEO’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Improve internal workflows, create and maintain SOPs, documentation, and reports.
• Conduct data analysis, prepare dashboards, and support project coordination.
• Facilitate cross‑functional communication and ensure smooth internal coordination.

Required profile

• Minimum 2 years in a leadership or supervisory role (e.g., Customer Service Supervisor, Operations Manager, Team Lead).
• Fluent English (C1 level) – both written and spoken.
• Demonstrated ability to stay in a role for at least two years.
• Proactive mindset and comfort working independently.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total, with raises every six months.
• Fixed schedule, no overtime, no weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 5‑week paid training.
• 100 % remote work forever and clear growth paths to Senior EA, CSM, or Chief of Staff.