Executive Assistant

About the role

The Executive Assistant provides high‑level administrative and operational support to the Vice President of the Coyol manufacturing site. Acting as a trusted partner, the role ensures effective leadership through exceptional organization, communication, and coordination. The position leverages AI‑enabled tools to boost productivity and operational efficiency.

Key responsibilities

• Manage the VP’s calendar, travel arrangements, priorities, and executive activities, coordinating meetings, site visits, and leadership events.
• Develop executive presentations, reports, and communications for leadership meetings, town halls, and strategic reviews.
• Coordinate internal and external events, workshops, executive visits, and stakeholder communications, handling logistics and execution.
• Support budget administration, expense tracking, purchase requests, and departmental administrative processes.
• Manage confidential documentation, approvals, contracts, and executive signature workflows while maintaining secure records.
• Leverage Microsoft Copilot and approved AI tools to streamline processes and enhance efficiency.

Required profile

• Bachelor’s degree in business administration or a related field.
• 3+ years of experience supporting senior leaders or executives.
• Advanced English proficiency.
• Strong organizational, communication, and project coordination abilities.
• Experience in regulated industries such as medical devices, pharmaceuticals, life sciences, or manufacturing is preferred.

Required skills

• Advanced proficiency in Microsoft 365 (Outlook, PowerPoint, Teams, Word, Excel).
• Experience creating executive‑level presentations.
• Familiarity with Microsoft Copilot and other AI‑powered productivity tools.