Administrative Coordinator (Remote)

About the role

We are looking for a highly organized Administrative Coordinator to manage daily administrative activities and support business operations remotely. The role involves coordinating schedules, communications, and documentation across multiple teams while ensuring smooth internal processes.

Key responsibilities

• Coordinate daily administrative tasks and support business operations.
• Manage calendars, meetings, appointments, and schedules for internal teams.
• Facilitate communication between internal teams and external contacts.
• Organize and maintain digital files, records, and databases.
• Prepare, update, and distribute reports, presentations, and spreadsheets.
• Monitor deadlines, follow‑ups, and ensure timely completion of tasks.
• Assist with onboarding, team coordination, and other internal processes.
• Handle routine emails, requests, and direct them to appropriate parties.
• Support invoice processing, expense tracking, and purchase requests as needed.
• Identify process gaps and propose improvements to increase efficiency.

Required profile

• Previous experience in administrative coordination, office administration, or executive assistance.
• Strong organizational, time‑management and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to work independently and collaborate with remote teams.
• Professional, proactive, and discreet handling of confidential information.

Required skills

• Proficiency with Google Workspace.
• Proficiency with Microsoft Office.